Terms and Conditions: Wedding

Coordinating Services

 

These Terms and Conditions (the “Agreement”) are entered into between [Everlasting Vows ] (“Coordinator”) and the undersigned clients (“Client”) for the

purpose of providing wedding coordinating services.

1. Scope of Services

The Coordinator agrees to provide the services as outlined in the selected package or

custom proposal. These services may include, but are not limited to, vendor

management, timeline creation, and on-site coordination on the wedding day.

2. Payment Plan and Fees

The Client agrees to pay the total service fee according to the following schedule:

Deposit (10%): A non-refundable deposit of 10% of the total fee is due upon the

signing of this Agreement to secure the wedding date.

Mid-Term Payment (50%): A payment equal to 50% of the total balance is due

exactly six (6) months prior to the wedding date.

Final Balance: The remaining balance is due exactly six (6) weeks prior to the

wedding date.

Note: Failure to make payments by the due dates may result in a suspension of

services or termination of this Agreement.

3. Cancellation and Postponement

By Client: If the Client cancels the wedding or the services, all payments made to

date are non-refundable. If cancellation occurs within six (6) months of thwedding, the Client remains liable for the full 50% mid-term payment. If

cancellation occurs within six (6) weeks, the full balance is due.

By Coordinator: In the unlikely event the Coordinator must cancel due to an

emergency, a full refund of all payments (including the deposit) will be issued,

and the Coordinator will attempt to find a suitable replacement.

4. Force Majeure

Neither party shall be liable for any delay or failure to perform its obligations if such

delay or failure is caused by circumstances beyond their reasonable control, including

but not limited to “Acts of God,” natural disasters, pandemics, or government

restrictions.

5. Client Responsibilities

The Client is responsible for:

Providing all necessary information and documentation in a timely manner.

Ensuring all vendors are aware of the Coordinator’s role.

Providing a meal for the Coordinator and any assistants during the wedding

reception.

6. Liability and Indemnification

The Coordinator is not responsible for the failure of any third-party vendors to perform

their duties. The Coordinator’s total liability under this Agreement shall be limited to

the total amount paid by the Client for the services.

7. Media Rights

The Client grants the Coordinator permission to use photographs and videos from the

wedding for promotional and marketing purposes, including social media and the

Coordinator’s website, unless otherwise requested in writing 8. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of

[Your State/Country].

Client Signature: __________________________ Date: __________

Coordinator Signature: ______________________ Date: _________

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